Simplify repair work and insurance claims with comprehensive digital vehicle damage reports.
The vehicle damage report is used to collect necessary information, such as details of the driver, vehicle damage, parties involved, and witness statements to support insurance claims. Follow the points below to utilize the said form:
A vehicle damage report summarizes the overall findings from a vehicle damage assessment. Damage reports are used by drivers and fleet managers to support insurance claims. The report documents information regarding vehicles and parties involved, details of the accident, and the extent of the damage.
A vehicle damage report is an essential document for various reasons. For one, it allows fleet managers to calculate and evaluate the necessary repairs and replacements for the damaged vehicle. This report can also protect drivers and fleet personnel in case of accidents. By giving a detailed account of the cause and extent of the damage to your vehicle, you can ensure that you are not held liable for any harm you did not cause.
In addition, a vehicle damage report also serves as an official record of the accident. It can be used not only as court evidence but also as supporting documentation to justify compensation claims from insurance providers or other responsible parties.
It’s best to file this report at the earliest time possible, even if no significant injuries or damage are sustained. If not filed promptly, companies may have issues qualifying for the benefits or receiving them in full.
Before you begin to assess car damage for insurance purposes, you must take care of any pressing medical concerns first and call for medical attention if needed. Once the health and safety concerns are covered, and there is no risk of sustaining further injuries, you can proceed with assessing the car damage and do the following:
A good vehicle damage report heavily relies on the proper performance of the damage assessment. Vehicle damage assessments should be able to capture not only general information about the time, location, vehicle, and parties involved but also focus on factual details of the accident and the extent of the damage.
Below are two key elements that an effective vehicle damage report should contain:
Should cover all the circumstances and possible contributing factors which caused the accident. Details should be as factual and impartial as possible with opinions supported by evidence or explicitly made clear. Opinions of who caused the accident should be supported with sketches, witness statements, and photo evidence.
Vehicle damage primarily arises as a result of a collision, weather impact, and unintended scratches or dents. It is important to identify all areas of the vehicle that have been damaged and capture sufficient photo evidence of the key damaged areas. It is also important to take photos of the surrounding vehicle and/or environment involved in the damage.
A good vehicle damage report underpinned by facts, photo evidence, and witness statements will offer better support for insurance claims and good fleet recordkeeping.
Creating a vehicle damage report can seem overwhelming, especially if you’re doing it for the first time. But with the right information, you can write a comprehensive report that accurately captures all essential incident details and the extent of damage to your vehicle.
Here are the steps to follow when writing a vehicle damage report:
When creating a vehicle damage report, drivers and fleet managers must be mindful of errors that could lead to inaccuracies or misinformation. To avoid them, here are 4 common mistakes to watch out for when filing this report:
The most common approach to discovering damage inflicted on a car is through a detailed car inspection or by preparing a vehicle damage report. Through these inspections, owners and insurance companies can easily check the car’s parts and take note of any physical, mechanical, or electrical issues observed.
When describing the damage, take note of the location, type of damage, size, severity, and any other relevant information about the issue observed. Attaching a photo of the specific area will also increase the credibility of the report, as it provides a visual aid needed for assessment.
Drivers, fleet managers, insurance adjusters, collision repair technicians, and law enforcement officers or investigators are just some of the individuals who can leverage the use of vehicle damage reports. However, anyone who needs to document the damage to a vehicle for any reason can prepare this report as long as they have sufficient knowledge and expertise to accurately assess the damage.
Paper-based damage reports are burdensome for fleet managers to complete and the risk of losing paperwork can put insurance claims at risk. The inability to easily capture and combine photo evidence makes it difficult to identify the extent of the damage.
A digital solution like SafetyCulture can replace paper-based damage reports with a mobile app and cloud solution. This easy-to-use inspection platform allows you to accomplish the following and more:
To help you get started, we have built vehicle damage report templates you can download for free. All templates are 100% customizable—no programming skills needed.
A vehicle damage assessment form is used to evaluate the required repair work. This template can be used by assessors to document any damages identified and estimated costs.
A vehicle damage inspection form template is a tool used to record vehicle defects during check-ins. It helps diagnose the area and type of vehicle defects with an attachment of photo evidence of the damages.
Inspection template Powered byA vehicle damage checklist is used to assess the physical condition of the vehicle. It helps record the damages of the vehicle parts including rear, front, roof, bonnet, tailgate, and both sides of the vehicle.
Inspection template Powered byAn accident report form is used when someone got injured as a result of collision. This template can be used by fleet managers to document the details of the event. Use this template to guide the inspector to perform the following:
Jona Tarlengco is a content writer and researcher for SafetyCulture since 2018. She usually writes about safety and quality topics, contributing to the creation of well-researched articles. Her years of experience in one of the world’s leading business news organisations helps enrich the quality of the information in her work.
A vehicle damage assessment form is used to evaluate the required repair work. This template can be used by assessors to document any damages identified and estimated costs. Perform the following key steps when completing the form: Capture important vehicle details (e.g., vehicle registration number, VIN, model, etc.) Assess both internal and external vehicle damage Capture photo evidence and provide a detailed description of the damage Provide overall assessment, modifications, and estimated damage cost Sign off with digital signatures from client and assessor
A vehicle damage inspection form template is a tool used to record vehicle defects during check-ins. It helps diagnose the area and type of vehicle defects with an attachment of photo evidence of the damages.
A vehicle damage checklist is used to assess the physical condition of the vehicle. It helps record the damages of the vehicle parts including rear, front, roof, bonnet, tailgate, and both sides of the vehicle.
An accident report form is used when someone got injured as a result of collision. This template can be used by fleet managers to document the details of the event. Use this template to guide the inspector to perform the following: Capture all contact details and verification information of the injured person Describe full details of the injury and the accident Take photo evidence of the surroundings Record emergency services involvement (i.e. police, fire, paramedics), hospitalization information and witness statements Capture electronic signatures from the relevant person involved and injured person